An Effective way for maximizing your time is when you successfully plan and then carry out a series of tasks/events with absolute control over how long they might take you. It’s about working smarter, optimizing your productivity outcomes and being able to divide up your time into sizable, realistic chunks.
Carve out blocks of time—whether for work, exercise or people you care about—and turn off your phone and computer. You can also Download the free app Self-Control, which shuts off especially distracting websites such as social media or news pages for a set period of time.
Just because you can work 24/7 doesn’t mean your mind or body are designed to do so. So it is very important to minimize distractions so you can work effectively in your allotted time sessions and overwork yourself.
Prioritize Most Important Tasks.
Pull together everything you could possibly consider getting done in a day. Don’t worry about the order or the number of items upfront.
The next step is to see if you have any tasks that need immediate attention. We’re talking about work that, if not completed by the end of the day or in the next several hours, will have serious negative consequences (missed client deadline; missed study load or release deadlines, etc.). Check to see if there are any high-priority dependencies that rely on you finishing up a piece of work now to help with maximizing your time.
If you have tasks that seem to tie for priority standing, check their estimates, and start on whichever one you think will take the most effort to complete. Productivity experts suggest the tactic of starting the longer task first. But, if you feel like you can’t focus on your heavier projects before you finish up the shorter task, then go with your gut and do that. It can be motivating to check a small task off the list before diving into deeper waters.
You probably can’t get to everything on your list. After you prioritize your tasks and look at your estimates, cut the remaining tasks from your list, and focus on the priorities that you know you must and can complete for the day to aid in maximizing your time. Then take a deep breath, dive in and be ready for anything.
Set Goal Reminders.
The first step in following through with any goal is remembering that goal in the first place. It can be easy to forget a new behavioral goal once you get busy with your regular daily routine.
Reminders will only work if you notice them. Reminders help with maximizing time, need to be visible and obvious to grab your attention and snap you out of autopilot mode. Keep reminders in, on, and near things you see throughout the day
You may have heard that multitasking is bad for you, but studies show that it kills your performance and may even damage your brain. Every time you multitask you aren’t just harming your performance in the moment; you may very well be damaging an area of your brain that’s critical to your future success at work.
If you’re prone to multitasking, this is not a habit you’ll want to indulge—it clearly slows you down and decreases the quality of your work, failing on maximizing your time. Even if it doesn’t cause brain damage, allowing yourself to multitask will fuel any existing difficulties you have with concentration, organization, and attention to detail.
Make Effective Use Of Dead Time.
Dead time is all the time we waste every day. It’s futile. For you, dead time might be the 20 minutes you spend commuting to work each morning, the 10 minute lag between meetings, or the half hour slump after lunch where you just can’t bring yourself to get anything done. Most of us let this time slip through our fingers, preferring to skim through our phones or read the latest news. But if you can master the art of utilizing dead time, you’ll be surprised at the difference it can make.
Don’t Entertain Excuses.
These are people who play the victim and skimp on maximizing time, are stuck in unhealthy habits, or generally make you feel drained or bad about yourself. Surround yourself with those who are positive, focused, productive and ambitious. Remember the late iconic speaker Jim Rohn’s rule: “You are the average of the five people you spend the most time with.”
If you persistently make excuses, then you may very well succumb to the following consequences:
• Lack of responsibility and growth
• Self-made self-limiting beliefs
• Continuous regrets and “what if” scenarios
• A pessimistic outlook on life
• Poor judgment when it comes to making critical decisions
• A paranoia that prevents you from taking decisive action
• The constriction of your comfort zone
• Mental blocks stifling proactive action and creativity
Also Read : 5 tips for setting SMART Goals
These consequences certainly don’t result in a very fulfilling lifestyle. In fact, they paralyze us and prevent forward movement in all areas of our lives, making these ideas for maximizing your time a very key tool in your goals.